Procurement is no longer a one-person job today, it requires cross-functional skills to organise and manage a streamlined process throughout your organisation. This may be especially true when it comes to overseeing all your software licenses!

Our businesses increasingly rely on solutions based on contracts with third parties. While this creates opportunities for innovative benefits, there is also the potential for (costly) pitfalls. You must be aware and ready to address the issues and requirements, for example:

  • Identifying and managing the risks when buying business software
  • Determining how best to source business software
  • Understanding what you need to put in place to enable you to manage your licenses
  • Incorporating compliance, data protection and security regulations
  • Dealing with agile procurement and contracting

This exclusive Expert Class will give you both the theoretical knowledge and the hands-on skills to mitigate these uncertainties. It has been designed to provide maximum value to managers in sourcing, procurement, finance, service management, legal, operational and ICT domains and similar areas of responsibility.


The class is essential if you are looking to:

  • raise the profile of procurement within your organisation
  • establish a culture of excellence
  • develop new strategies
  • drive increased value
  • grow your network
  • hear from leading peers

Bestemd voor

The event is aimed at senior professionals including:

  • Business Process Managers
  • Senior Procurement Officers
  • Security Officers
  • Risk Managers
  • Software Asset Managers
  • Senior Operations Managers
  • IT Managers
  • Compliance Officers
  • Lawyers
  • Chief Information Managers


Session 1 | 09.15 - 10.00: The Yellow Brick Road

The path to software procurement

Speaker: Sandy Buckinx

Session 2 | 10.00 – 10.45: The license compliance framework

  • How to build a process that ensures your software rights compliance and avoids financial risks
  • Who within your organisation must be involved, and what roles are needed in a license compliance process?
  • The required implementation steps (5-step plan)
  • The main attention points and issues you might face during implementation
  • How to involve your suppliers in order to make the process effective?

Speaker: Eric Opitom

Coffee break | 10.45 – 11.00

Session 3 | 11.00 – 11.45: From strategic procurement to sourcing and managing licenses

  • How KBC organised the changeover to very strict inventorying of all user licenses
  • Overview of the advantages and disadvantages of various license models
  • The advantages of partnership (instead of vendor lock-in) and detailed internal accounting
  • Watch-outs, such as changes by the supplier, smaller vendors and extra features
  • Agile procurement and contracting

Speaker: Hedwig Verlinden

Session 4 | 11.45 – 12.30: Compliance & risk management in procurement of xAAS

  • xAAS brings not only (security) benefits but also additional risks
  • Explanation of the framework Proximus is developing to identify and mitigate xAAS-related risks, followed by a monitoring framework and governance
  • Policy and organisational risks, legal risks, technical risk and options that should be considered
  • Lessons learned

Speaker: Mark Degraef

Lunch | 12.30 – 13.30

Session 5 | 13.30 – 14.15: Contract management

  • The basics on software rights
  • Specificities in contract law and contract management, especially for licenses
  • How to develop robust contracts, with a focus on mitigating risk and improving overall effectiveness/contribution to your organisation’s bottom line
  • Integrating the elements of the BELTUG Code of Conduct into your contracts
  • Verifying BELTUG’s audit checklist for your contracts

Speaker: Erik Valgaeren

Session 6 | 14.15 - 15.00: Operations management

  • The approval process for software requests (new and updates)
  • Formal approval processes
  • The purchasing process (vendor/contract management)
    • global worldwide contracts, where possible
  • Installation process:
    • automatic remote-installation software conforms to Agfa standards
    • roles and responsibilities
  • Monitoring process and management of installed and acquired
  • Contract license management
  • Governance
  • Lessons learned

Speaker: Paul Boons

Coffee break | 15.00 – 15.15

Session 7 | 15.15 – 16.00: Holistic software asset management

  • The function of software asset management (SAM) in an organisation and its relationship to various interfacing processes (procurement, change management, IT service management, legal, etc.)
  • How to avoid non-compliance situations while running a SAM program. Lessons learned from software license compliance reviews
  • Is the role of SAM and the SAM manager evolving? What are the SAM trends in the market?

Speaker: Diederik Van der Sijpe

Wrap up | 16.00 - 16.30

Praktische informatie

Prijs: 625 EUR (excl btw)

De opleidingen van Kluwer Opleidingen komen in aanmerking voor verschillende subsidies. Handig: zo betaalt u zelf maar een deel van het inschrijvingsgeld.

  • Tot 40% subsidie met KMO portefeuille. Meer info vindt u hier.

Incompany: Hebben meerdere collega’s behoefte aan deze opleiding? En trekt u liever niet naar een andere plaats? Breng de opleiding naar uw afdeling of onderneming: handig! Bovendien spitst de trainer zich dan toe op uw situatie, op uw sector en op de vragen van uw medewerker. Vraag uw incompany opleiding aan.

De leden van Beltug betalen slechts 395€ (ipv 625€). Gelieve bij uw inschrijving 'Lid Beltug' te vermelden.